Constitution of the International Glaciological Society
[As approved at a Special General Meeting held in Cambridge, England on 6 January 1962 and amended on 22 February 1968, 1 January 1972, 6 April 1977, 31 July 1985, 5 July 1989 and 14 October 1992.]
The name of the Society shall be ‘The International Glaciological Society’.
The objects of the Society shall be:
- to stimulate interest in and encourage research into the scientific and technical problems of snow and ice in all countries;
- to facilitate and increase the flow of glaciological ideas and information;
- to publish the Journal of Glaciology, Annals of Glaciology, Ice and other such publications as the Council from time to time determine;
- to sponsor lectures, field meetings and symposia.
The Society shall encourage the establishment of branches in any country or region to foster the objects of the Society.
- The Society shall consist of Ordinary Members, Junior Members, Corporate Members, Honorary Members and such other categories as the Council shall from time to time determine,
- Ordinary Members shall be individuals of any country who are qualified in the scientific or technical aspects of snow and ice, who shall be admitted on payment of an annual payment to be determined by the Council.
- Junior Members shall be individuals under thirty years of age, who shall be admitted on payment of a reduced annual payment to be determined by the Council. Junior Members shall not be required to become Ordinary Members until the first day of January following their thirtieth birthday. Full-time students over the age of thirty shall be eligible for Junior Membership if their student status is fully validated.
- Corporate Members shall be organizations which desire to support the objects of the Society by payment of an annual payment to be determined by the Council.
- Honorary Members shall be elected by the Council in recognition of eminent contributions to the objects of the Society, and shall not exceed twelve in number.
Payments shall be payable in advance and shall be due on the first day in January each year.
The affairs of the Society shall be managed by a Council and a Secretary General appointed by the Council.
The office of the Secretary General shall be in Cambridge, England.
The Officers of the Society shall consist of a President, not more than three Vice-Presidents, and a Treasurer.
Composition of the Council
The Council of the Society shall consist of:
- The Officers
- The Immediate Past President
- Twelve Elective Members
This Council shall have power to co-op not more than three extra members. Six members of the Council shall form a quorum.
The Council may invite the Chief Editor of the Journal of Glaciology, the Chief Editor of the current Annals volume and the Editor of Ice to attend meetings of the Council. If they are unable to attend alternates may be invited.
Elections of the Council
The Officers and Elective Members of the Council shall be Members of the Society and shall be elected at an Annual General Meeting. They shall hold office for a term not exceeding three years without further election. At least one-third of the Elective Members shall retire each year and shall not be eligible for immediate re-election. If necessary, the order of retirement of Members elected on the same date shall be decided by ballot in Council. The names of Members nominated by the Council for such election shall be sent to all Members of the Society at least ten weeks before the Annual General Meeting. Any Member may propose other candidates for election, but such nominations, supported by at least ten Members of the Society, must reach the Secretary General five clear weeks before the Annual General Meeting. No person, with the exception of the Treasurer, shall serve on the Council for more than nine consecutive years without a break of one year. The progress of a President to the position of Immediate Past President shall not be interrupted.
The Council shall have the power to appoint one or more Members of the Society to Posts other than those referred to in Rule 7. The Council may appoint Committees for which any Members of the Society shall be eligible.
The Council shall have the power to fill, until the next Annual General Meeting, any vacancy occurring among the Officers or the rest of the Council. For the purpose of Rule 9 such service shall not be counted.
The Editors of the Journal of Glaciology shall be appointed by the Council and shall consist of a Chief Editor and Scientific Editors who shall hold office for three years and be eligible for re-appointment.
The Editors of each volume of the Annals of Glaciology shall be appointed by the Council and shall consist of a Chief Editor and Scientific Editors.
The publications of the International Glaciological Society shall be issued to the various categories of membership as determined by the Council. The publications shall otherwise be sold at prices determined by the Council.
Annual General Meetings
An Annual General Meeting shall be held at a date and place to be determined by the Council to receive the Statement of Accounts for the preceding calendar year, to elect Officers and other Elective Members of the Council for the ensuing year, to appoint Auditors for the current year, and to transact any business of which due notice has been given in writing to the Secretary General. Twelve Members of the Society shall form a quorum. At least four week’s notice shall be given of the Annual General Meeting and at least two weeks before this Meeting the Secretary General shall send a copy of the Agenda to each Member of the Society. A Statement of Accounts shall be available in the Secretary General’s office for inspection by any Member during the two weeks preceding the Annual General Meeting, and a copy shall be sent to any member on request.
Special General Meetings
Ten or more Members of the Society may at any time call a Special General Meeting by giving notice in writing to the Secretary General stating the motion or motions to be brought forward. A Special General Meeting shall be held at a time and place to be determined by the Council and shall take place within twelve weeks of receipt of such notice by the Secretary General. Not less than eight weeks’ notice shall be given of a Special General Meeting.
The notice of the Meeting shall state the business to be transacted and no business other than that specified in the notice shall be transacted at such a Meeting, at which twenty-one Members shall form a quorum.
Any decision at a General Meeting, other than a change in the Constitution or the election of the Council, shall be adopted if approved by a majority of those Members present and voting. For these purposes each Corporate Member represented shall be entitled to one vote. Ballot papers for the election of the Council shall be circulated to all members three clear weeks before the Annual general Meeting. All properly completed ballot papers returned to the Secretary General at the time of the meeting shall be valid in the absence of the Member.
Changes in Constitution
Any alteration in the Constitution proposed by the Council or favoured by a majority at a General Meeting shall be submitted to all Members in a postal ballot and shall be adopted if approved by a two-thirds majority of those returning properly completed ballot papers by a specified date which shall be not less than sixteen weeks after the issue of ballot papers.
A Member may at any time resign from the Society by notifying the Secretary General in writing, but resigning Members shall be liable for any payment due.
If, in the opinion of the Council, any Member shall have acted in a manner prejudicial to the interests or good name of the Society, the Secretary General shall be instructed to write to that member stating the nature of the offence, together with the name of informant, or source of information, and asking for an explanation. After allowing a reasonable time for a reply, the Council, providing not less than six are agreed, shall have the power to expel that member from the Society. The Council shall also have power to remove from the Membership List the name of any Member whose payment is in arrears.
Contingent Authority of the Council
The Council shall have full power to deal with any matter affecting the Society’s interest that is not provided for in this Constitution.
International Glaciological Society
Cambridge CB3 0ET